Archief FAQs - Dutch VAT Rep

Are there any administrative requirements we need to adhere to?

Yes, all entrepreneurs and businesses need to ensure that copies of purchases as well as sales invoices (and other connected documents) are stored in their administration for at least 7 years. If it concerns transactions with immovable property, this should be 9 years. If the tax authorities request any information, the information should be made [...]

What should I do if I miss a VAT payment deadline?

You should pay your VAT liability as soon as possible and within the country deadline. If the tax authorities have levied any penalties or charged interest, they will contact either one of us. We strongly recommend reviewing your emails, the calendar and the to-do actions on our client portal to ensure that all VAT payments [...]

What if my business details change?

It is necessary to notify the tax authorities as quickly as possible if important information changes, usually within 30 days of the change being effective. Examples of such changes include registered address, legal representative and/or contact details.

Can I choose another advisor to assist me during an audit?

It is not allowed for another advisor to assist you during an audit if we act as your VAT representative. Therefore, we ask you to keep us informed of any audits in progress, so we know how to properly address any questions arising from the tax authorities.

What assistance can Dutch VAT Rep provide in case of a tax audit?

A tax audit can take many forms, but we have a lot of experience managing these with the tax authorities. This means that we are able to handle the full scope of a VAT audit on your behalf.

What returns need to be filed and how often?

In general, a VAT return should be submitted periodically in all cases (monthly or quarterly), while ICP declarations and Intrastats will be required only if you have sales to VAT registered businesses in other EU countries. How often the returns should be filed depends on the amount of sales. Dutch VAT Rep will monitor your [...]

Do I still need to submit a VAT return, even though I had no transactions?

Yes, VAT returns have to be submitted every period, even if you had no activity during that period. Please notify us that you had no activity, so we can submit the necessary returns.

How do I make my VAT payments?

Each time you need to make a VAT payment, we will notify you by sending an email. This email will contain the exact amount of VAT that needs to be paid, the corresponding bank account to which the payment should be made and the payment reference that should be indicated. If you are unsure that [...]

Why do I still need to approve the returns?

Even though we will act as your agent towards the tax authorities, ultimately you will remain responsible for your own tax affairs. Therefore, it is necessary for you to check the calculations and returns to ensure they are correct and provide approval for us to submit the returns on your behalf.

What if I cannot provide the data by the deadline?

If you are unable to provide the data by the deadline, please let your account manager know as soon as possible. That way, we can discuss possible alternative arrangements.